Setup SMTP - General Application

Overview

The objective of this article is to describe how to set up SMTP in most applications. Each application is different. Contact the tsc@ucmo.edu with questions.

Requirements

  1. Email address with 2 Factor Authentication (2FA) Enabled
    • This is the address you want to use for the application
    • If you are not sure the address has 2FA turned on, please contact the tsc@ucmo.edu
  2. Host name: smtp.gmail.com
  3. Port: 587
  4. Security Protocol: TLS
  5. Username: This is the email address.
  6. Password: The password will be generated during the instructions.

Depending on the application, you might need less or more information. The items listed above are common across most SMTP setups.

If you do not know how to obtain additional information, email tsc@ucmo.edu.

Procedure

Make sure you are using either an incognito/private window or a completely different browser from your usual one to avoid issues of cookies impeding the process.

Set up 2FA

These instructions assume you have a 2FA-enabled account ready to use.

  1. Open the account by going to accounts.google.com and sign in
  2. Navigate to the "Security" section of the settings
  • As of writing, this is a tab at the top of the screen
  1. Find the section labeled "Signing in to Google"
  2. Select "2-Step Verification" (this is the same as 2FA, just different wording)
  3. Click "Get Started" and follow the guided instructions.
  4. Once you have 2FA / 2SV set up, move on to setting up an App Password.

Create an App Password

In the same security section you were in for the 2FA (Signing in to Google), find "App Password".

  1. You will be prompted to "Select App" and "Select device."
  2. Select "Other (Custom name)" for both
  3. "Select App" and type the name of the application for which you are making this password.
  4. "Select device" simply type "desktop." These are purely for organizational purposes in the event you have multiple app passwords
  5. Once both are filled, hit "Generate"
  6. You will see a pop-up showing you a password. WRITE THIS DOWN! You will only ever see this once; after that, if you forget, you must generate a new one.

Setting up the SMTP in the Application

  1. Navigate to the settings section of the application, where the configuration for the SMTP is

  2. Fill in all the information:
    The "Host Name" is: smtp.gmail.com
    When it asks for a "Username" & "Password" use:
    • Username: email address you make the app password with
    • Password: the app password you generated earlier
  3. Perform a test to ensure everything is operational. Once all the information is entered.

Contact the tsc@ucmo.edu with any questions.

 

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